Scaling in real estate requires swift action. Sorting, organising, matching, encoding, copying, pasting, and other similar administrative tasks, while necessary, take so much time that they may prevent you from taking advantage of sales opportunities.
Imagine the possibilities. Consider how much faster and more efficient you could become with real estate task automation.
To this end, we at PropSpace have built and perfected software and systems that deliver seamless and effective real estate business automation. We have two primary types of real estate software automation tools:
- A customer relationship management (CRM) system that delivers automated lead management for real estate brokers and agents; and
- A property management software that automates workflows for property managers and enables them to manage leases, maintenance, and finances in one place.
Our CRM platform is for you if you’re a real estate broker or agent.
You’re already doing great, booking quality leads and making impressive profits and commissions. Now, consider how much more you could accomplish with the help of our end-to-end real estate CRM. Through our automated lead management for real estate, in particular, you could free more time, close more, earn more, and soar to new heights.
With PropSpace’s real estate software automation tools, you can achieve so much more with less effort and less time. Our CRM platform, designed specifically for real estate brokers and agents, will empower you to unlock your full potential.
Here’s what real estate task automation looks like with PropSpace.
1. Lead Matching
PropSpace automatically matches incoming leads with the right property. You won’t waste any time ‘selling’ or ‘promoting’ a property to leads who are unlikely to be interested. Instead, you can focus all your energies on the leads whose needs align with available listings.
Result: By connecting leads to the right property, your clients get what they want quickly, and you get a much better chance of closing the sale.
2. Lead Auto-Import
It’s natural to work with multiple channels, but this means leads can come from anywhere, including your website, Facebook, Instagram, calls, WhatsApp, and online portals. PropSpace imports leads from all your marketing channels automatically. It just does this in the background, so you don’t waste time logging into each one, exporting leads lists as comma-separated values (CSV) files, and stitching and organising all the collected data in some form or manner.
Result: By auto-importing leads from all your marketing channels, PropSpace ensures no leads fall through the cracks. Never again lose an opportunity to make a sale.
3. Lead Routing
Once PropSpace has pulled the leads in from your integrated channels, you don’t have to do any work yet. Our real estate broker CRM software automatically routes leads to the right agent, according to your established rules. No manual handover is necessary between you and your agents, as PropSpace handles everything for you.
Result: Through PropSpace’s automated lead management, real estate inquiries can get immediately routed to the right agent and get serviced in minutes or hours instead of days or even weeks. The result is happier clients.
4. Lead Pool & Rotation
Sometimes, warm leads become idle due to agents’ workloads or clients’ busier schedules.
PropSpace does not let your warm leads become cold. It will pull idle leads from their current agent queues, put them in a leads pool, and redistribute them to other agents. It does all this based on your lead pooling and redistribution rules, which you have to set up only once.
Result: By repooling and redistributing idle leads, PropSpace keeps your leads queue moving and ensures every potential client gets the care they need and deserve.
5. Portal Sync
You can manage your listings in all of your portals from one place. Simply link your listing portals to your PropSpace dashboard. Once you’ve done that, you can create a listing on PropSpace once and then push that out to all connected portals. With one push, you can simultaneously go live on multiple portals.
Do you need to change the selling or rental price? Have there been changes to the listing details? You don’t have to log in to each portal individually. Simply update your listing on PropSpace, and it will sync your changes across all linked portals in real-time.
Result: Because of PropSpace’s portal syncing functions, your listings across all portals contain the same, up-to-date information.
6. Deal Workflows
PropSpace offers such powerful workflow automation for real estate agents, brokers, and property managers. Our software features a Deal Wizard to log deals and track each one from listing to handover. It generates whatever contracts you need to push a deal forward and through, guides you through the process, and lets you capture and see all related data, such as that deal’s payments and commissions, on one single screen.
Result: Through its automated deal-tracking for real estate, you can ensure no deal is left unattended and no opportunity can fall through.
7. Real-Time Analytics Dashboards
You need data to make data-backed decisions. However, collecting, collating, and cleaning data for analysis is tedious work that can take hours, hours you are never getting back.
PropSpace helps by automating reporting and data analytics. You get a real-time dashboard where you can access all your CRM data, from your agents’ performances, average (and individual) response times, and the status of leads. At a glance, you can determine how quickly or slowly your agency responds to inquiries and how long, on average, it takes to close a sale.
Result: Find and resolve bottlenecks that may be hindering you from realizing your real estate business’s full potential.
8. Drip Campaigns
You don’t give up on leads. Once they’re in your funnel, they’re potential sales. A little nurturing may be all it takes to convert and close them.
PropSpace enables you to do this. You don’t need to manually classify leads according to their stage in your funnel, so you can send stage-appropriate emails to each one. With our Drip Campaigns feature, you can automate email sequences.
You simply need to identify the sequence of steps your leads will follow. Next, create emails for each of these corresponding stages, and identify the trigger or triggers that will activate the next email in the sequence.
It’s all set-and-forget. PropSpace will take care of nurturing your leads with the appropriate email and message.
Result: PropSpace’s Drip Campaigns feature gives you an easy way to nurture leads through your funnel.
9. Mobile Application
You don’t need to keep checking your computer to find out if a lead needs your attention because PropSpace sends you real-time alerts on your phone. You can even perform client servicing, such as sending property brochures, right from your mobile device.
Result: Cut response times. No lead falls through the cracks even when you’re on the go.
Automate Your Real Estate Business
Automation can significantly increase your efficiency and effectiveness, especially when you utilize a real estate task automation software like ours. No need to ask or learn how to automate your real estate business, as we have created an end-to-end workflow you can follow.
All you need to do is link your portals and marketing channels to PropSpace, and it will automatically log leads, track deals, and keep everything moving towards closing. We also offer a marketplace for real estate tools that you can easily integrate with our CRM to access additional features and functions.
Take the next step and elevate your real estate business. Contact us to learn about our automated lead management real estate CRM. You can also check out our PropSpace CRM pricing.